MAJOR RESPONSIBILITIES:

This position oversees and performs payroll operations for numerous school districts with responsibility for the accurate processing and maintenance of payroll records and employee payroll data. Responsibilities include processing bi-weekly payrolls; reviewing payroll changes, deductions, salary adjustments, and account coding; and preparing payroll, retirement, tax, and related financial reports. The role ensures compliance with Federal, State, and local payroll regulations while supporting accurate payroll reporting, reconciliations, and internal controls. Work also involves coordinating payroll activities across multiple departments, maintaining payroll schedules, reviewing payroll calculations for accuracy, and resolving payroll discrepancies to support efficient payroll operations across school districts. Key responsibilities include:

• Processes and maintains employee payroll records including salaries, deductions, payroll changes, and related employee database information;
• Processes bi-weekly payrolls and coordinates pay period activities across multiple departments, including account coding;
  Examines and reviews payroll change reports and payroll calculation sheets to ensure payroll accuracy and consistency;
• Reviews payroll calculation sheets prepared by payroll clerks;
• Prepares monthly retirement system reports, quarterly IRS and NYS filings, ACA-related reporting, W-2 reporting, and other required payroll reports;
• Assists in preparing annual pay calendars, pay schedules, and pay frequencies in coordination with school districts;
• Interprets and implements payroll processing updates, including retirement system and regulatory reporting changes;
• Prepares workers' compensation filings and related documentation;
• Performs payroll reconciliation functions including payroll to General Ledger and payroll encumbrance processes;
• Ensures compliance with Federal, State, and local laws, regulations, and payroll reporting requirements;
• Acts as liaison between school district personnel, government agencies, retirement systems, banks, and other external contacts;
• Performs other duties as assigned related to Payroll Specialist functions, typical activities, and minimum qualifications.

MAJOR RESPONSIBILITIES:

Reviews a variety of documents, reports and other documents for completeness, accuracy, processes and conformity with defined procedures. May process claims and verifies the accuracy of billing. Performs a variety of clerical tasks, including phones, filing and data entry. Does related work as needed. Conducts reconciliation of vendor accounts and communicates the status of accounts to vendors and customers as needed. Utilizes software applications, including but not limited to Excel, Microsoft Teams, Word, WinCap, nVision and Outlook.